For many enterprise-scale organisations, contractor management can prove problematic. A typically manual process, managing the paper trail associated with contractor management can prove labour intensive and if not done correctly can have a major impact on organisations' Health and Safety compliance.

To help alleviate this burden, TDS Visitor has introduced Contractor Management, a new contract portal enabling your contractors to have full ownership of certification and registration of contractor timekeeping and compliance.

Here are the ways your organisation can customise check-in workflows to offer a seamless end-to-end experience for your contractors. 

Automatic Notifications for Contractor Data Uploads

TDS Visitor offers organisations the ability to create and customise entry workflows to suit each visitor type and instance, check-in processes can be streamlined by eliminating unnecessary data gathering, and visitor experiences can be enhanced by using self-service check-in options. 

Automated notifications trigger action in advance of certification expiry, promoting contractors to upload up-to-date certification in advance of site visits where contractors fail to provide up-to-date certification, access privileges will be revoked ensuring your organisation's health and safety compliance remains protected. 

Save Time with Contractor Pre-Registration and Pre-Screening

In order to make the check-in process as seamless as possible for both the contractor and the site, pre-registration of the contractor's visit is necessary. Pre-registration of all visitor types including contractors will can enhance office security, speed up the sign-in process and is productive for the contractor and their schedule, also. 

Contractor pre-screening is also a time-saving step taken by organisations to ensure all. The process of signing all relevant contracts and NDA's along with pre-screening with COVID-19 questionnaires achieves a safe and secure sign-in that is streamlined prior to arrival. 

Catering to All Visitor Types to Create a Seamless Workflow Throughout Each Organisation

Once an organisation defines their visitor type, it can then proceed to create a unique check-in experience by adding and ordering a range of useful options. For example, our check-in workflow is a simple and straightforward one. Check-In > Select Visitor Type > Sign NDA > Capture Image.

When a visitor management solution is configured to cater to contractors and other visitor types, authorised personnel are granted access to key details inside the VMS back-office such as time and attendance, real-time location, access authority and legal compliance and more, ensuring contractors are managed and in line with relevant compliance rules.

When a Visitor Management solution is configured to cater to contractors and other visitor types, authorised personnel are granted access to key details inside the VMS back-office such as time and attendance, real-time location, access authority and legal compliance and more, ensuring contractors are managed correctly and in line with relevant compliance rules.  

TDS Visitor for All Personnel, Not Just Visitors

TDS Visitor check-in kiosks are now fully adaptable to take account of all members of personnel entering and exiting your site if required, including employees, contractors, guests, etc, and not just visitors. When entering and exiting the site, each person will be screened with several questions relating to their health and movement over the previous weeks.

TDS Visitor SE3 is available now!

TDS Visitor SE3 (Series 3 for the Super Enterprise) is here! Click the link below to discover how the latest version of Digital Visitor Management is protecting your organisation and its personnel in our biggest upgrade yet.