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Detailed Visitor Reports: Providing Advanced Support and Security to Your Facility


The creation of detailed visitor reports has provided employees and businesses with accurate, and detailed visual insights that help improve role functions inside organisations.TDS Detailed Reporting allows hosts to save visitor information for future reference. This reporting functionality can be customised by each organisation to design specific requirements, ensuring each organisation can demonstrate compliance for external reporting. All reports generated with TDS can be printed or exported as a CSV file. 


Future Proof Your Facility with Customisable and Protective Report Settings

Visitor data needs to be accessible, reported and protected for successful business continuity and due diligence in risk management, there is much emphasis on the need to easily report on visitor data. In fact, many organisations must now retain copies of their visitor health screenings for specific periods of time in case of contact tracing incidents.

This is where integrations between access control and visitor management can alleviate time constraints when every minute counts in containing a possible outbreak. By standardising the way you collect and detail your visitor information, you can use it to take preemptive action and quickly communicate with your visitors. This is an especially important action to take now as we continue to navigate regular business during a global pandemic.

Capacity-Management (2)

In addition, we have now learned businesses are conscious of the risks involved in non-compliance with data privacy regulations. Although Covid-19 is requiring more visitor information to be collected, we cannot compromise on visitor privacy. It is critical that visitor information is deleted once it's no longer needed. And if you can automate the data deletion, then you lower the margin of human error. 


TDS Visitor's Updated Reporting Options:

Capacity Management for Social Distancing Measures:

Capacity Management functionality allows companies to effectively monitor the building capacity of employees, visitors and contractors in real-time. Set a capacity limit to ensure you stay compliant with social distancing measures. Once capacity is met, people can only enter in a 1-in-1-out system.


The key benefits of our Capacity Management feature for TDS Safeguard are that it sets a building capacity, ensures social distancing measures, and provides a real-time view of personnel on-site. 

Custom Alert Notification Reporting

Custom Alerts allows companies to tie threshold alerts to any conditions that meet requirements.

This allows companies to be notified when visitors fail the pre-screening process, when building capacity is met, or when Covid Safety Officer is off-premises. Alerts can be pre-programmed around any data captured by the system.

The key benefits provided with Custom Alerts are improvements to the overall visitor experience, reduces administrative burdens, increases accountability for on-site visitors, streamlines visitor check-in process and customises check-in experiences. 

Visitor by Host:

Visitor by Host is a real-time report that highlights which visitors are currently signed-in and with which host. By configuring a report, management teams can identify how many visitors are with each host during a specific period.

Visitor Books: 

Visitor Books provide a detailed history of all visitors that accessed a site. This report contains advanced search and filter options that can be used to enable a deep dive to find the relative information that a host requires.

TDS Reporting ScreenVisit by Reason:

Visit by Reason provides a breakdown of all visitors and their reason for entering the site. By creating custom workflows and generating data fields relevant to the organisations can identify the most common reasons for visitors entering a site. 

Registration Type:

Registration Type provides the user with information relating to the method of registration visitors used when entering their details onto the TDS Visitor system. Registration types are either via Quick Register or TDS Visitor Kiosks. This report function identifies if visitors are pre-registering (invitation) or showing up without prior notice (ad hoc)

Pattern Reporting:

Pattern Reporting provides hosts with an hourly report of visitors that are on-site inside a certain data range. This report function has been designed to enhance the capabilities of Facility Management Teams. By understanding the pattern flow of reports such as peak-times and traffic lulls, Facility Managers can optimise their planning of resources from security staffing to space utilisation. 

Head Counting Reporting:

This reporting feature enables managers to gain a greater understanding of visitor activities on-site; from visit dates to collection points. By providing data-rich insights for both real-time and historic visits, Management teams can always visit by location and reason, providing insights into how managers can better manage visitors on-site.

Reporting Dashboard 1

Visitor Feedback:

The TDS Visitor Feedback gas the workflow functionality to capture Visitor Experience details on checkout. If the option to collect such information is toggled "on" in the custom kiosk workflow settings, upon checkout visitors will be prompted to rate their experience on a scale of "Very Happy" to "Very Unhappy". 


Gaining Insights From Detailed Reporting Post-Pandemic

TDS Detailed Reporting allows hosts to save visitor information for future reference. This reporting functionality can be customised by each organisation to design specific requirements, ensuring each organisation can demonstrate compliance for external reporting. All reports generated with TDS can be printed or exported as a CSV file. 

The creation of detailed visitor reports has provided employees and businesses with accurate, and detailed visual insights that help improve role functions inside organisations. The functionality of these reports has been enhanced for the pandemic with custom alerts and capacity management reports which fall in line with individual government guidelines configurable to each specific region, globally. 

Reporting Dashboard 2 (1)

Search criteria such as; Visitor Type, Entry Time, Departure Time, Visitor Name and Access Authorisation is provided in real-time to help security teams, receptionists and other employees identify data trends. For example, facility managers can identify areas that may require more resources during certain times of the day and also when restricted capacity has been reached during the pandemic. 


Secure Your Business Post-Pandemic with TDS Safeguard

The pandemic has forced us all to rethink the role of visitor management in the workplace. This overlap between the two industries is a welcome one, and we should consider ourselves lucky to have these advanced technologies and options readily available to us. Together, we can help people everywhere prioritise health and safety in their return readiness. 

Click the link below to book a free consultation with one of our company specialists to learn all about the actions TDS are taking and how our Visitor Management software can future-proof your facility following the Covid-19 pandemic.


Kim Carroll
Kim Carroll
Marketing at Time Data Security, a leading provider of innovative security and visitor management software.

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