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    How TDS Visitor Kiosks Can Help Create a Completely Contactless Check-in Experience

    contactless-kiosk-1All of TDS' secure solutions are designed to follow a user-centric principle with a focus on the user and their experience with the Visitor Management workflow when entering and exiting a building. Now, with COVID-19 being a prevalent issue when conducting everyday entry into buildings, adhering to government guidelines with hygiene, capacity control and risk profiling is increasingly becoming a necessity, globally.

    A Shift Towards Contactless Procedures

    With the recent disruption to daily life from the Covid-19 pandemic, TDS has enhanced the workflow capabilities of our TDS Visitor solution to provide global organisations with a contactless check-in procedure for back-to-work practices, preparing for a workplace post-pandemic.Screen Shot 2020-05-06 at 11.52.41

    As we now know, limiting human contact is one sure way to slow down the spread of Covid-19. Creating a contactless experience across all industries is the way forward.

    Compliance is crucial for businesses. But even the best policies will fail if measures are not in place to empower staff to maintain compliance. 

     

    TDS Kiosks: Simple and Effective Check-In Process

    TDS provide simple, and efficient user experiences at all times combined with innovative, market-leading designs. Visitor Management check-in kiosks are at the forefront of these solutions. Specifically designed for the Enterprise-level business environment, TDS Visitor offers the flexibility of being able to operate on a free-standing kiosk, an iPad or Android or Android tablet. 

    TDS proudly provides customers with the option to decide and build their own custom hardware packages, in order to meet their specific security requirements, company vision and corporate values. All hardware options offer the same elegant, modern and intuitive user-interface that TDS has become known for. This device flexibility ensures a digital Visitor Management solution that is suitable for and can complement all office types. 

    Free Standing Kiosk

    This powerful, self-supporting unit allows visitors, contractors and guests to check-in, capture photos, sign NDA's and print visitor badges without requiring receptionists' assistance. With QR code scanning functionality, this robust kiosk facilitates high volumes of rapid check-in processing.

    Free Standing Kiosk

    iPad or Tablet

    This device provides a vital function for the modern office reception. Assisting receptionists in their day-to-day activities via Self-Register features and host notifications, receptionists can optimise performance levels by focusing on other tasks while visitors and guests engage with self-service workflows.

    iPad or Tablet

    Counter-Mounted Kiosk

    The Counter-Mounted Kiosk delivers easy-to-use, self-service visitor processing and management. With resilient and intuitive software, this touchscreen-enabled device provides visitors and guests with a solution that are optimised for high levels of visitor traffic processing.

    Counter-Mounted Kiosk

    Contactless Check-In Features

    TDS has developed a fully-contactless check-in process, which combines the standard TDS Kiosk, a mobile check-in platform and geo-location technology.

    QR Codes and Digital Badges

    QR codes have been enhanced creating ease-of-use for users of many apps - but more importantly now, contactless visitor check-in. The Visitor experience has now been enhanced with the versatility of QR codes to change workplace management practices. Users can avail of contactless check-in by scanning the QR code located on the kiosk in the lobby on their arrival. This will them prompt them to complete the check-in process on their personal device. Now QR codes can make vital business processes quicker by automating check-in actions.

    ScanQR-phone-photo[1] (1)

    After successfully checking in via the TDS Visitor capture kiosk and the visitor has been approved by the host, a digital pass is printed. With details including, the visitor's name, date of visit, and the host responsible, as well as their ID picture. 

     

    Mobile Checking and Pre-Registering Guests

    TDS Visitor uses mobile devices to spot-check the authenticity of visitors' credentials via Mobile Image Point and to facilitate on-site/off-site confirmation.PhoneMockup-2

    For organisations that regularly host events and conferences on-site, the pre-booking feature allows visitors and guests to pre-register their attendance before arriving. This effectively reduces their check-in time from a 1-2 minute process down to a couple of seconds.

     

    Speeding up the Contactless Check-In Process with Visitor Pre-Registration

    When a visitor has been pre-registered, they receive an email invitation, providing them with full details on their upcoming scheduled visit. The visitor invitation includes office location, hostname, and details on how to successfully check-in on arrival.

    With pre-registration, visitor invites and QR codes are provided in visitor invites before the visitor's arrival on-site, this allows visitors to check-in safely, securely and quickly on arrival and receive a custom visitor badge with their details and photo. 

    Once registered on the TDS Visitor system your guests will receive a visitor badge or mobile credential containing a unique QR code. Each QR code is uniquely coded to provide access based on individual visitor profile, providing access within pre-defined zones for a pre-determined time frame. Simply scan your badge at designated access doors and go.

    Screen Shot 2020-08-12 at 11.57.24

    TDS Visitor for All Personnel, Not Just Visitors

    As countries and companies will begin to return to work throughout the next few months, TDS Visitor check-in kiosks will now be fully adaptable to take account of all members of personnel entering and exiting your site if required, including employees, contractors, guests, etc, and not just visitors. When entering and exiting the site, each person will be screened with a number of questions relating to their health and movement over the previous weeks.

    This will be a necessary action to take for all organisations who value the safety of their site and the people within it so that there is as limited risk as possible for further spread of the virus. 

    Organisations will now need a secure way of monitoring every person who enters their facility post-pandemic to ensure the future stability of their organisation while there still may be certain restrictions in place in their region. 

     

    Future-Proofing Your Facility With A Contactless Workplace 

    Covid-19 has forced many businesses to reconsider how they operate day to day in their offices. Using QR codes for visitors, contractor and staff management can empower your workforce to achieve effective social distancing. This, in turn, helps reduce the risk of Covid-19 spread within the workplace.Screen Shot 2020-05-06 at 12.03.06

    TDS uses QR codes to enable contactless sign-in for staff, visitors and contractors for businesses and buildings using access control, the system can be integrated to provide a fully touchless journey through your premises.

     

    Returning to Work Confidently with TDS 

    TDS' main mission of 2020 is to help global organisations return to work safely and to prepare for a workplace post-pandemic. TDS Safeguard is the newest solution developed by TDS to enable your organisations to return to work safely following the coronavirus pandemic. This solution will provide your organisation with the confidence it needs to continue with business as usual following the strain the recent few months has had on businesses globally. 

    Visit our TDS Safeguard to learn more: https://www.timedatasecurity.com/tds-safeguard

    Book a FREE Demo with TDS!

    Click the link below to book a demo with one of our Digital Visitor Management product specialists to learn more about future-proofing your business.

    Schedule Demo

    Kim Carroll
    Kim Carroll
    Marketing at Time Data Security, a leading provider of innovative security and visitor management software.

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