Providing your employees, contractors, guests and visitors with rich in future-proof software solutions is now a necessity when navigating a safe workplace for all who enter and exit at all times. The growing demand for a multi-solution workplace has highlighted an increased emphasis on the particular features that make a workplace management solution secure for your facility.
Welcoming and Protecting all Personnel in your Facility
Global facilities can now create and design unique workplace experiences. These workplaces can fully optimise office efficiency and protect their visitors and personnel simultaneously. TDS proudly provides the most future-proof solutions that supply a multi-solution platform that interlinks seamlessly. By empowering visitors to pre-register, create badges, sign compliance documents and more, your organisation can allow safe entry to your facility. A future-proof visitor management system is developed to protect all employees with a combined digital emergency evacuation solution.
Here are key ways organisations can future-proof their facility with multiple solutions:
1. Developing a streamlined check-in process (and contactless!)
As countries and companies continue to return to work throughout the next few months, TDS Visitor check-in kiosks are now fully adapted to take account of all members of personnel entering and exiting your site if required, including employees, contractors, guests, etc. Once pre-registered, individuals can streamline their 'on-site' check-in experience by simply inputting their reference details before alerting their host of arrival. While self-service check-in options are beneficial to visitors and other third parties, receptionists experience one of the most dynamic productivity shifts as they can alleviate the burdens associated with processing visitor check-ins and allocate more time to completing other tasks at hand.
The digital transformation of different development throughout organisations have permanently changed daily operations. Traditional paper systems have been phased out due to susceptibility to human error and the resources involved in manually inputting and maintaining such systems in line with GDPR compliance. Digital Visitor management solutions offer defined data protection protocols. Digital Visitor solutions make check-in processing more efficient, secure and productive, setting clear rules for employees and visitors alike.
By offering organisations the ability to create and customise workflows to suit each visitor type and instance, check-in processes can be streamlined by eliminating unnecessary data gathering, and visitor experiences can be enhanced by using self-service check-in options. Also, as employees and visitors make their full return to work this year following the COVID-19 pandemic, implementing concise workflows throughout the company is more important than ever before including additional settings such as contact tracing, custom alerts and sanitisation stations at check-in.
2. Offering complete transparency of real-time visitors and contractors on-site
At times when security personnel are high in demand, being able to account for each person on-site can be hugely important. Organisations are now looking at how they can protect property, information and most importantly employees. Automated visitor processing helps prevent guests who do not have security clearance to access the building and performing security checks on scheduled guests. Security and management can use this as a highly effective tool to protect the safety of their organisation.
3. Extensive integrations into existing Access Control systems
TDS Visitor can seamlessly integrate into your workplace applications including your already existing access control provider across multiple locations.
This integration becomes necessary when visitors & contractors are allowed free access to a facility and are not always escorted by a host. A solution is to integrate an organisation's visitor management system with its access control system, allowing the two systems to work together to grant entry to authorised personnel.
Gone are the days of sending on-site guests to the security office for access credentials. Now, the process is fully streamlined for everyone involved. Visitors and contractors can be granted access directly from the visitor management system. An access card, in the form of a visitor’s badge, is activated in the access system using the information entered into the visitor software.
4. Including an Emergency Evacuation Solution for added on-site safety procedures
TDS Life Safety is a cutting-edge emergency evacuation solution that delivers real-time onsite accountability in the event of an emergency, optimising rescue planning and management operations and embracing legislative health and safety compliance requirements. This solution is a robust, state-of-the-art technology solution that guarantees real-time accountability for colleagues, contractors and visitors during on-site emergencies and evacuation procedures.
TDS Life Safety includes full emergency progress reports allowing ERT's and fire marshals access to valuable evacuation insights. These reports are generated to help identify which personnel are in danger on-site and also help pinpoint last-known locations. By offering this data in real-time, strategic and tactical plans can be devised by rescue teams to safely and effectively save any individuals who remain in danger.
Missing lists are automatically generated on evacuation initiation and can be utilised to identify which personnel remain in-danger. As personnel 'Swipe Safe' at a nearby Muster Point, their status changes from 'In-Danger' to 'Safe'.
5. Establishing control measures for a risk assessment
Using the results of the risk assessment, control measures can be determined with the necessary steps taken to reduce or eliminate risks in your workplace.
Protecting visitors and employees requires a documented process for building evacuations in the event of an emergency. Access control or time management solutions provide updates on employee numbers. However, there is still an obvious question as to how visitors are accounted for in the event of an evacuation.
Capturing visitor check-in and check-out information within a digital visitor management solution will provide your organisation with real-time visitor information, allowing you to generate missing visitor lists with ease.
6. Expansive integrations to make your solution fit your workplace better
One of the greatest advantages of transforming your reception with a Digital Visitor Management System is the ability to integrate it into your existing workplace applications.
For any future-proof solution on the market, it’s important to consider how well it integrates with other solutions. With Visitor Management solutions, the opportunity to integrate with Access Control and Watchlists can extend the functionality for security purposes. Additionally, internally used applications such as; Docusign and Office 365 can be integrated into Visitor Management solutions to create a value-enhanced experience for employees.
With TDS Visitor integrations, our visitor management solution continues to expand its capabilities and functionality for users, providing countless benefits including overall improved security for a workplace, significant scalability opportunities for multi-national organisations and increased workflows into already exiting workplace applications.
A Modern and Digital Reception for All Personnel, Not Just Visitors
Implementing all of these enhanced features at your businesses reception area shows your visitors and personnel that your business is a modern, efficient business doing all you can to protect your workplace and optimise your organisations overall efficiency.
If your office is outdated and weighed down with a manual process, your business could be sending the wrong impression to visitors and stopping itself from being viewed in a digitally sophisticated manner.
TDS Visitor for All Personnel, Not Just Visitors
With the pandemic and the overall digital transformation in workplaces in recent years, there is now an increased focus on the functionality of the reception area in all global organisations. This transformation to workplaces is effectively helping organisations improve internal and external processes and the front-of-house is just one of the areas a multi-solution workplace impacts.
Enhance Your Workplace With a Digital Visitor Management System!
TDS' main mission is to assist global organisations in transforming their workplace, post-pandemic.
Learn more about all of these visitor management trends and predictions by clicking the link here below to book a free demo with one of our visitor management product specialists. Make sure that your company has a plan in place to protect its people, property and assets.