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How is Your Organisation Managing the Capacity of Your Workplace?

CapacityManagementV2Capacity Management is an essential part of returning to work safely during and after the Covid-19 pandemic. Lower office capacity gives employees and visitors the space to follow social distancing guidelines at work which is now a necessity for workplaces, globally.

Due to changes that the COVID-19 pandemic has brought to global workplaces, offices now need new and innovative solutions to manage who is entering their facility and when in order to adequately assist in social distancing guidelines and building capacity restrictions. Due to these new requirements for workplaces, a capacity management system is now extremely important for future-proofing facilities post-pandemic.


What is Capacity Management Technology?  

A capacity management system is a tool that helps you measure how many people are in a space at a given time. Most businesses should already have a system in place for knowing who is at the building and when. 

With the recent Covid-19 pandemic, TDS are releasing the head counting functionality from our TDS Life Safety solution to provide global organisations with the capability to effectively monitor social distancing. With stricter regulations to be enforced in workplaces to safeguard everyone on-site, head counting measures have been redeveloped to mitigate risks and improve the probability of a safer workplace in the event of an unprecedented crisis as we find ourselves in now.

Social distancing is a fundamental health measure that will need to be met in all workplaces when it is time to return to on-site work. As a public health measure to reduce the spread of Covid-19 in the future, ensuring compliance from all employees and personnel entering the site is now extremely important for overall business continuity following this crisis.

Implementing measures to ensure compliance is one of the best ways your organisation can safeguard your staff and personnel for the foreseeable future, post-pandemic.


Setting Up a Capacity Management System

Using a visitor management system creates an environment where everyone must register for access to the building ahead of time. Using a Visitor Management System creates an environment where everyone must register for access to the building ahead of time. 

Capacity Management functionality allows companies to effectively monitor the building capacity of employees, visitors and contractors in real-time. Set a capacity limit to ensure you stay compliant with social distancing measures. Once capacity is met, people can only enter in a 1-in-1-out system. Lower office capacity gives employees and visitors the space to follow social distancing guidelines at work.

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The key benefits of a Capacity Management feature are that it sets a building capacity, ensures social distancing measures, and provides a real-time view of personnel on-site. 

Two separate ID scanning readers for entering and exiting will be implemented outside locations. The occupancy for each zone or location will be on display on the SIP (Safety Information Panel) as well as on the access dashboard.

Updated in real-time, when a threshold is nearly at full capacity, alerts will automatically notify relevant security personnel. When the site limit is reached, the access points for zones with full occupancy will become inactive, preventing any further personnel from entering until occupancy is reduced. 


Proper capacity management is crucial in the post-COVID office.

  • You'll want a system that allows you to set daily capacity levels. Being able to adjust the thresholds puts you in full control of your building. 
  • Choose a capacity management tool that works with your employee and visitor registration platform. The fewer disparate programs your admins use, the easier it will be to manage. 
  • Integrating with your access control provider allows you to automate and enforce capacity limits.

Determining Capacity Levels

Before establishing capacity management solutions in your facilities, you must know the maximum number of people allowed. Check with your organisations local restrictions and guidelines as different regions will have different restrictions in place on how to measure capacity. Different facilities of varying size will also have different capacity levels. Some guidelines are determined by square footage as a measure and different facilities may require more space for their working process and ability.


Consider how you should best utilise your space in terms of using larger rooms for longer times than small conference rooms where proper capacity levels and social distancing cant be best met. 

Following local guidelines is also extremely important in determining your organisations capacity levels. With TDS' Capacity Management feature, determining these numbers and making adjustments to limits is made extremely easy. 


Connecting Building Access Control With Capacity Limits

Connecting your capacity management tool with your access control provider gives you even more control over who can enter your space. A sure way of limiting office capacity is to have people work at different times. In your access control platform, create user groups for new work shifts, so only certain people have access at specific times. Creating a staggered staffing schedule like this helps prevent congestion in lobbies around main events.

Integrating your Access control and visitor management platforms also makes managing capacity limits much easier. With digital requests, check-ins and access credentials all connected on one system, your administrative team is free to focus on more important tasks.Screen Shot 2020-08-07 at 13.07.13

Creating a Safe and Positive Working Environment for all Personnel

Reimagining your office space gives your organisation a chance to make lasting, positive changes to your workplace that is safe and future-proof. Utilising improved solutions and features makes it possible for all employees to return to work sooner. 

TDS is now providing organisations with the tools you need to manage employee registration and set capacity limits. This improved feature will help you enforce capacity automatically by preventing anyone else from signing in once you reach your limit.


Return to Work Safely with TDS Safeguard

At this time of a global pandemic and social distancing, visitor management protocol and digital workplace solutions are more important now than ever. TDS want to make sure that each person is prepared to make a safe and secure return to their regular working life in the coming weeks and months. 

Click the link below to book a free consultation with one of our company specialists to learn all about the actions TDS are taking and how our Visitor Management software can future-proof your facility following the Covid-19 pandemic.


Kim Carroll
Kim Carroll
Marketing at Time Data Security, a leading provider of innovative security and visitor management software.

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