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8 Key Solutions to Protect Your Workplace as you #ReturnToWork

8-Key-SolutionsWith the #ReturnToWork commencing globally in many companies, workplaces must now implement numerous new and upgraded solutions to maintain the safety of their employees, post-pandemic.

Covid-19 has caused a considerable strain to businesses globally for a significant portion of the year so far. Businesses and global organisations now need to ensure the protection of not only their building security but also of protecting the health of their employee's health, meeting social distancing guidelines and reducing the risk of spreading germs in the workplace as best as possible. 

Here are some of the solutions available to workplaces to ensure they have the capabilities to fully follow government and healthcare advice as they return to work:

 

1. Implement a Digital Check-In System for All Personnel

A Digital Check-In solution is something that will become a staple to every office following the pandemic. These systems are developed and enhanced to secure your company and protect your staff members for business continuity, which is especially necessary to maintain today. Most Digital Check-in software solutions can be installed across multiple locations in a matter of days, and all remotely. Deployment projects range from large to very small, regardless, TDS are here to help and find a solution that is catered to you and your organisation. 

Companies need a secure system that can distinguish between a temporary visitor on the site, and who is the person responsible for that visitor. Due to the sheer numbers visiting global company sites, a solution may be required that can reduce the administrative burden for the front of house including security.

TDS-Next-Gen-management-Kiosk-Passport-Scanner-front-View-e1496929306265-300x288

Multi-location businesses need a visitor management solution that is flexible, easy to use and can be implemented right across the board. You should be able to schedule a booking anywhere, anytime. Now, more than ever, businesses should seek out the most efficient solution to keep track and secure their staff upon suffering from this global crisis. 

 

2. Pre-Screening Capabilities for all Personnel

Having a pre-screening functionality allows for companies to pre-screen guests prior to arrival, minimising the risk of infection reaching your facility.

This pre-screening functionality allows hosts to send a list of questions to visitors, which they are required to answer prior to accepting their visit.

 

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Sample questions:

  • Have you had contact with anyone with Covid-19 in the last 14 days?
  • Have you had a cough, fever or difficulty breathing in the last 14 days?
  • Have you been outside of the country in the last 14 days?

Hosts and relevant staff will be notified via the visitor dashboard when a pre-screening questionnaire has been completed. Once answers have been submitted, hosts can wither "Accept" or "Decline" visitors depending on their answers, and immediately update on their answers, and immediately update them in real-time via a push notification. 

 

3. Contactless Check-In Solutions

TDS have developed a fully-contactless check-in process, which combines the standard TDS Kiosk, a mobile check-in platform and geolocation technology. Limiting human contact is a sure way to slow down the spread of Covid-19, therefore creating a contactless experience across all industries is the way forward

Users can avail of contactless check-in scanning the QR code located on the kiosk in the lobby on their arrival. This will then prompt them to complete the check-in process on their device. 

 

4. Capacity Management for Social Distancing Measures

Capacity Management functionality allows companies to effectively monitor the building capacity of employees, visitors and contractors in real-time. Set a capacity limit to ensure you stay compliant with social distancing measures. Once capacity is met, people can only enter in a 1-in-1-out system.

The key benefits of a Capacity Management feature are that it sets a building capacity, ensures social distancing measures, and provides a real-time view of personnel on-site. 

 

Two separate ID scanning readers for entering and exiting will be implemented outside locations. The occupancy for each zone or location will be on display on the SIP (Safety Information Panel) as well as on the access dashboard.Screen Shot 2020-05-27 at 13.24.50

Updated in real-time, when a threshold is nearly at full capacity, alerts will automatically notify relevant security personnel. When the site limit is reached, the access points for zones with full occupancy will become inactive, preventing any further personnel from entering until occupancy is reduced. 

 

5. Custom Alert Notifications

Custom Alerts allows companies to tie threshold alerts to any conditions that meet requirements.

This allows companies to be notified when visitors fail the pre-screening process, when building capacity is met, or when Covid Safety Officer is off-premises. Alerts can be pre-programmed around any data captured by the system.

The key benefits provided with Custom Alerts are improvements to the overall visitor experience, reduces administrative burdens, increases accountability for on-site visitors, streamlines visitor check-in process and customises check-in experiences. 

 

6. Sanitisation Station for Occupancy Control

In the world we are currently living in, it is extremely important to provide optimum sanitisation for all people entering and exiting facilities post-pandemic.

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TDS' Sanitisation Station provides full protection from point of entry and is a one-stop station for arriving on-site, while featureing a 'swipe in' reader for capacity management and instructions on proper sanitisation to mitigate the risk of spreading the virus again. 

 

7. Access Control Solution for Reinforcing Zone Restrictions

When striving to create a secure and safe environment upon returning to work, implementing an Access Control solution with digital capabilities is essential.

Access Control solutions are influential in helping organisations reinforce zone restrictions and improve on-site security. Valued by numerous industries including; Government, Pharmaceutical, Aviation, Education and more, many organisations understand the importance of deploying a solution that can create restricted areas and protect the people, property and assets of each premise.

 

With the capabilities of reinforcing zone restrictions in your companies building, accessibility to areas of the premises is further reduced. To improve zonal security and reinforce capacity management and social distancing guidelines, this solution limits access only to personnel that are permitted at a particular time or who require it.

 

8. Health & Safety Provisions with Regular Employee Wellness Checks

It is now more important than ever to make sure your company has a strong Health and Safety department or representative who is well versed in all aspects of the pandemic and reducing the further spread of the virus within the workplace. 

Health & Safety officers will need to gain a proper picture of their employees' health and well being when deciding to invite people back to work. This means gathering information relating to employees travel habits, if they have any underlying health conditions that may put them at particular risk and if their condition has changed.

Hand Disinfection, Disinfection

Employees need to be aware that if they have any concerns over their health and wellness, that they have the support of their health & safety officer at all times to provide government advice.

 

 

Return to Work Safely with TDS Safeguard

At this time of a global pandemic and social distancing, visitor management protocol and digital workplace solutions are more important now than ever. TDS want to make sure that each person is prepared to make a safe and secure return to their regular working life in the coming weeks and months. 

Click the link below to book a free consultation with one of our company specialists to learn all about the actions TDS are taking and how our Visitor Management software can future-proof your facility following the Covid-19 pandemic.

FreeConsultationTDSSafeguard

 

 

Kim Carroll
Kim Carroll
Marketing at Time Data Security, a leading provider of innovative security and visitor management software.

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