For many enterprise-scale organisations, contractor management can prove problematic. A typically manual process, managing the paper trail associated with contractor management can prove labour intensive and if not done correctly can have a major impact on organisations' Health and Safety compliance.

To help alleviate this burden, TDS Visitor has introduced Contractor Management, a new contract portal enabling your contractors to have full ownership of certification and registration of contractor timekeeping and compliance. Here are 5 benefits of implementing TDS Visitor to your facility to better manage your contractors.

1) Customised Check-In Workflows For Contractors

TDS Visitor check-in kiosks are fully adaptable to take account of all members of personnel entering and exiting your site if required, including contractors and not just visitors. For example, when a contractor arrives on-site, they may be required to enter; company name, full name, job reference, and contact details and sign any required NDA’s inside the check-in process. 

By offering organisations the ability to create and customise entry workflows to suit each visitor type and instance, check-in processes can be streamlined by eliminating unnecessary data gathering, and visitor experiences can be enhanced by using self-service check-in options. 

2) Automated Notifications for Data Uploads

Automated notifications trigger action in advance of certification expiry, promoting contractors to upload up-to-date certification in advance of site visits where contractors fail to provide up-to-date certification, access privileges will be revoked ensuring your organisation's health and safety compliance remains protected. 

3) Real-Time Visibility and Transparency On-Site

Contractors can be on-site as often as full-time employees and when they are, it isn't always easy to monitor their movements, access authority levels or time on-site. In most cases where traditional visitor management processes are in place, contractors are entrusted by organisations to remain inside authorised zones and bill accurately.

When a visible management solution is configured to cater to contractors and other visitor types, authorised personnel are granted access to key details inside the VMS back-office such as time and attendance, real-time location, access authority and legal compliance and more, ensuring contractors are managed and in line with relevant compliance rules.

4) Increased Security

To ensure sensitive third-party information for contractors is securely stored and remains confidential, settings can be configured inside the solutions back-office to ensure only authorised personnel are granted access to contractor data, limiting data breach possibilities to only a select few, trusted individuals.

GDPR legislation permits third parties to ask for copies of captured data and grants them the right to purge any data relative to them. By simply searching a contractor's name or reference code, their data can be found, shared or deleted.

5) Improved Monitoring of Contractor Authorisation and Access

Contractors can be on-site as often as full-time employees and when they are, it isn’t always easy to monitor their movements, access authority levels or time on-site. In most cases where traditional Visitor Management processes are in place, contractors are entrusted by organisations to remain inside authorised zones and bill accurately.

When a Visitor Management solution is configured to cater to contractors and other visitor types, authorised personnel are granted access to key details inside the VMS back-office such as time and attendance, real-time location, access authority and legal compliance and more, ensuring contractors are managed correctly and in line with relevant compliance rules.  

TDS Visitor for All Personnel, Not Just Visitors

TDS Visitor check-in kiosks are now be fully adaptable to take account of all members of personnel entering and exiting your site if required, including employees, contractors, guests, etc, and not just visitors. When entering and exiting the site, each person will be screened with several questions relating to their health and movement over the previous weeks.

TDS Visitor SE3 is available now!

TDS Visitor SE3 (Series 3 for the Super Enterprise) is here! Click the link below to discover how the latest version of Digital Visitor Management is protecting your organisation and its personnel in our biggest upgrade yet.