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    3 Key Features of End-to-End Enterprise Visitor Management

    3-Key-Features-For-End-to-End-Enterprise-Visitor-ManagementWelcome visitors to your workplace with innovative digital solutions designed to future-proof your facility and completely optimise the daily workflow process for all personnel who enter.

    The Importance of End-to-End Visitor Management

    In the past, visitor management consisted of guests signing their names manually on physical paper logs. This outdated approach was inconvenient and safe has now progressed to a safer, digital system that has created endless, future-proof features that paper logs could never have imagined. 

    Our global enterprise solution provides real-time accountability and visitor insights, integrating seamlessly into your existing workplace applications to provide a truly innovative, digital visitor experience.

    Here are the 3 key features to ensure your facility achieves future-proof Digital Visitor Management:

     

    1. Provide an Optimised Experience with the Self-Service Visitor Check-In Kiosk

    Providing your visitors, contractors and VIP guests with an enhanced, streamlined and contactless check-in experience with our powerful and robust TDS Visitor kiosk models. TDS has developed a fully contactless check-in process, which combines the standard TDS Kiosk, a mobile check-in platform and geolocation technology.

    QR Codes and Digital Badges

    QR codes have been enhanced creating ease-of-use for users of many apps - but more importantly now, contactless visitor check-in. The Visitor experience has now been enhanced with the versatility of QR codes to change workplace management practices. Users can avail of contactless check-in by scanning the QR code located on the kiosk in the lobby on their arrival. This will then prompt them to complete the check-in process on their personal device. 

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    After successfully checking in via the TDS Visitor capture kiosk and the visitor has been approved by the host, a digital pass is printed. With details including, the visitor's name, date of visit, and the host responsible, as well as their ID picture. 

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    Mobile Checking and Pre-Registering Guests

    TDS Visitor uses mobile devices to spot-check visitors' credentials via Mobile Image Point and facilitates on-site/off-site confirmation.

    For organisations that regularly host events and conferences on-site, the pre-booking feature allows visitors and guests to pre-register their attendance before arriving. This effectively reduces their check-in time from a 1-2 minute process down to a couple of seconds.

    Speeding up the Contactless Check-In Process with Visitor Pre-Registration

    When a visitor has been pre-registered, they receive an email invitation, providing them with full details on their upcoming scheduled visit. The visitor invitation includes office location, hostname, and details on how to successfully check in on arrival.

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    2. Extensive Integrations into Existing Access Control Systems

    TDS Visitor has the capability to seamlessly integrate into your workplace applications including your already existing access control provider across multiple locations.

    This integration becomes necessary when visitors & contractors are allowed free access to a facility and are not always escorted by a host. A solution is to integrate an organisation's visitor management system with its access control system, allowing the two systems to work together to grant entry to authorised personnel.

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    Gone are the days of sending on-site guests to the security office for access credentials. Now, the process is fully streamlined for everyone involved. Visitors and contractors can be granted access directly from the visitor management system. An access card, in the form of a visitor’s badge, is activated in the access system using the information entered into the visitor software.

    All systems need to communicate with each other smoothly to help teams perform their tasks well and intuitively. TDS has recently introduced new workplace integrations such as Kaba Exos which offers a wide range of scalable and intelligent modules to resolve all your basic employees, system, user and peripheral management tasks and initiate targeted security measures as required. Also included within the list of TDS product integrations is the Lenel S2 interface which provides seamless real-time synchronisation of visitor pre-register bookings along with FedCheck, a comprehensive instant screening solution that identifies risk to help keep your facility, visitors and staff safe. 

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    Deep real-time insights and graphical reporting into on-site visits across multiple locations from one single location meaning users can identify trends per visitor, visit type, host and/or location.

    Visitor data needs to be accessible, reported and protected for successful business continuity and due diligence in risk management, there is much emphasis on the need to easily report on visitor data. In fact, many organisations must now retain copies of their visitor health screenings for specific periods of time in case of contact tracing incidents.

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    This is where integrations between access control and visitor management can alleviate time constraints when every minute counts in containing a possible outbreak. By standardising the way you collect and detail your visitor information, you can use it to take preemptive action and quickly communicate with your visitors. This is an especially important action to take now as we continue to navigate regular business during a global pandemic.

    Learn more about TDS' Detailed Visitor Reporting Capabilities.

     

    A Modern and Digital Reception for All Personnel, Not Just Visitors

    Implementing all of these enhanced features at your businesses reception area shows your visitors and personnel that your business is a modern, efficient business doing all you can to prevent the spread of COVID-19 in your workplace. 

    If your office is outdated and weighed down with a manual process, your business could be sending the wrong impression to visitors and stopping itself from being viewed in a digitally sophisticated manner. 

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    With the current pandemic and the overall digital transformation in workplaces in recent years, there is now an increased focus on the functionality of the reception area in all global organisations. This transformation to workplaces is effectively helping organisations improve internal and external processes and the front-of-house is just one of the areas a modern and uniquely branded Visitor Management solution impacts. 

    TDS Visitor for All Personnel, Not Just Visitors

    With the current pandemic and the overall digital transformation in workplaces in recent years, there is now an increased focus on the functionality of the reception area in all global organisations. This transformation to workplaces is effectively helping organisations improve internal and external processes and the front-of-house is just one of the areas a modern and uniquely branded Visitor Management solution impacts. 

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    As countries and companies will begin to return to work throughout the next few months, TDS Visitor check-in kiosks will now be fully adaptable to take account of all members of personnel entering and exiting your site if required, including employees, contractors, guests, etc, and not just visitors. When entering and exiting the site, each person will be screened with several questions relating to their health and movement over the previous weeks.

     

    Enhance Your Workplace in 2021 With a Digital Visitor Management System!

    TDS's main mission of 2021 is to assist global organisations return to work safely and prepare for a workplace post-pandemic. With TDS Visitor SE2, your visitor management system will have all new pandemic-proof features to help users return to work with confidence. This combined with the TDS Safeguard solution is providing companies around the world with a safe and secure solution etc. 

    Learn more about all of these visitor management trends and predictions by clicking the link here below to book a free demo with one of our visitor management product specialists. Before the new year strikes, make sure that your company has a plan in place to protect and assets.

    Schedule Demo

    Kim Carroll
    Kim Carroll
    Marketing at Time Data Security, a leading provider of innovative security and visitor management software.

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